Previous Next

Articles

July 2008

CKPrahalad.jpg

 

Core Competency. Many business leaders use the term core competency to describe where their companies put most of their efforts. Few of these people might be aware that C.K. Prahalad coined that term in 1989.  This university professor's best selling books, Competing for the Future, and The Fortune at the Bottom of the Pyramid, have changed the way CEOs think about business strategy.

 

Now C. K. Prahalad, the Paul and Ruth McCracken Distinguished University Professor of Strategy at the University of Michigan's Ross School of Business, has set out to change the way CIOs think about business strategy and their enterprise architecture as new business models force their companies to become more consumer-driven or customer-focused in a global economy. His new book, The New Age of Innovation: Driving Co-Created Value Through Global Network, provides CIOs with both a blueprint of Prahalad's strategy and a host of examples of how it is already in work on some of today's best companies.

 

Prahalad says, "Established companies can no longer think of themselves as just selling discrete products, but how these products can provide customers with a unique experience." He cites the example of how Unilever, a traditional multinational company, encourages Ponds' skin care customers to specify their budget and their skin type to create a customized set of skin care products."

 

Recently, enterpriseleadership.org saw down with Prahalad to talk about how these new business models with alter the CIO's role, and what can both CIOs and other business leaders do to avoid any disconnects between IT and businesses processes. Here's what he had to say:

 

EL. Ten years  from now, how will the CIO's role be different from what it is today?

 

CP. Within the next 10 years, the CIO's role will change because the CIO in a major company will sit on a major source of competitive advantage for the company. Flexible, adaptive, and response business practices will become a key source of competitive advantage. At the same time, focused analytics, which will allow managers to define the behavior of one person or one supplier at a time among millions of consumers, will offer another source of competitive advantage. To this end, the CIO plays a critical role in building the new information communications technology (ICT) architecture, which looks at these opportunities, and then it rethinks the way you can collaborate and be flexible. IT is going to matter significantly.

 

EL. What  must CIOs and business leaders do to avoid any disconnects between IT and the  business?

 

CP. In the book, we talk a lot about the emerging disconnect between business leaders and CIOs. Yes, CIOs need to have good technical expertise. However, CIOs must begin to have a distinct and clear point of view about where the business is going. They must begin to start talking the language of the business and to understand the possible directions of the business. Likewise, the business unit leaders must take responsibility for understanding the opportunities that the information communications technology architecture provides. CIOs will miss the boat if they continue to gravitate mostly to managing IT more efficiently, and if all of the return on investment calculations are based on savings in the IT organization rather than profit growth in the business.

 

EL. Do CIOs really understand the economic impact that IT has on the business? To be more specific, how many CIOs think in terms on how a change will affect the gross margins?

 

CP. Some do, but most of them don't.  The architecture of the company has it exists today can become an impediment for the growth of business. Therefore, we need to establish a new dialogue between business unit leaders and CIOs. This's inevitable. If the current CIOs don't want to engage in that debate, they'll loose out and just become technology managers, not partners in creating new business opportunities.

 

EL. How many companies  really have the business strategy and IT strategy in one  entity?

 

CP. If you think of ICIC example in my book, I'd see that no one in senior management at that company thinks of the IT strategy and the business strategy as two distinct spheres. They can't isolate IT from the business strategy and the business from the IT strategy. They think of it as one in the same.

 

In the financial services industry, the IT strategy and the business strategy should be one in the same. The interesting question is this: Can you be a strategist and a business leader in a company like MasterCard, VISA, or Wells Fargo without a good understanding of not only where the technology capabilities are, but where it is likely to go?

 

On the other hand, if you're a CIO in one of these companies, can you participate in business discussions without a deep understanding of where the business is going? The technology strategy, the HR strategy (what we call the social architecture), and the business strategy are facets of one in the same. You can't do one without the other. So, how we start seeing the three sides of the same problem using different lens, but recognizing it's the same thing we're looking at and describing.

EL. What's the most important  requirement a company needs in order to innovate?

 

CP. You can't innovate unless you have a point of view. N=1, which says companies must co-create value with each customer individually, and R=G, which says that access to global resources is a key factor in continuous innovation, are points of view.  It's very simple. You can draw a simple decision tree if you agree that convergence, connectivity, social networks, and digitization are taking place. If you deny all of them, which is totally factual, you can't dispute the existence of an installed base of three billion cell phones. We can argue that it's 2.9 billion or 3.1 billion. With digitization the cost goes down. That's a fact. If you say yes, then you ask an interesting question:  Will the natural relationship between the consumer and the form change or not change? That's where the dispute is. If the answer is yes, it has to change. If so, then you look at what I call the new age companies, such as google and ebay, and Netflix. These companies didn't have to start with legacy. They could go right to N=1 and R=G, directly.

 

The second question is this: Can the same transformation take place in traditional business which has a 100-year history? That's why we took the cautious approach in the first chapter to avoid talking about companies such as google. If we did, readers would dismiss it and say but my industry makes tires or provides insurance. Instead, this chapter talks about what a Goodyear or Bridgestone can do to change its business model.

 

We need to do to develop a point of view and then say, 'If that is the point of view, than how does the role of the CIO change?' If CIOs stay on the same path, you'll see them wallowing in the same activities - a little more efficiency here, and a little more reorganization there. 

EL. Many  companies talk about innovation, but how many really understand what it is?

 

CP. Many people talk about innovation, but few really have a deep understanding about how it works. To understand innovation, you need to do a lot of blocking and tackling about how things work at the ground level. People easily forget that innovation at the ground level is very different. If you're in a large company, you can create any type of strategic idea. On the other hand, if you want to make it happen, you still have to figure out the business model and business processes.

 

EL. Aren't a  company's businesses processes apparent to managers?

 

CP. Business processes can easily get lost in most large companies. They become orphans without anyone to take of them. Here's an interesting example. Look at order to cash which cuts across so many processes. Ask 10 business managers from random companies to write down how the order to cash process works in their company or in their business. If you can get anyone to give you an 80 percent accurate answer, then give the person a metal. y deserve a metal. I don't know too many people who can do this. This functions if delegated deep down in the organization. No one pays attention to how it works.

 

Look at all of the big problems Sony has always had. Sony couldn't change its business model and didn't understand how to do micro billing. Likewise, Napster didn't understand how to do it either. Napster built the business for ITIL, but drove out the business model and micro billing.  It's a business model innovation resulting in a business process innovation, or it's a business process innovation allowing them to a business model innovation. That's how simple it is at one level and how complicated it is at another level.

 

Author: Elizabeth M. Ferrarini - She is a technology writer  from Boston, Massachusetts. Reach her at elizabethferrarini@yahoo.com.

| More
417 Views 0 Comments 0 References Permalink Tags: article, business_process, enterprise_architecture, business_strategy, innovation

DavidNour.jpg

 

When Women In Information Technology wanted to empower its members to have better working relationships with colleagues, this organization invited David Nour, managing partner of The Nour Group,  to be a guest speaker. At the time, Siemens, Marriott, and IBM have also sought out his consulting services. Nour's firm helps organizations develop relationship-centric goals and objectives, as well as to train people to improve their human interaction skills. Nour calls this more sophisticated, version of social networking relationship economics. In fact, John Wiley & Sons published Nour's book, Relationship Economics.

 

Nour's work goes beyond how to leverage existing relationships to get things done. He's working on a concept called influencing without authority which would enable line managers to get help from their vice president's team.  Nour's consulting work also extends to e-social networking. He has written a guide to LinkedIn and is taking Second Life very seriously.

 

Nour has racked up some relationship economics kudos.  In 2005 he was named to Georgia Trend’s 40 Under 4", Atlanta Business Chronicle’s Up and Coming and Who’s Who in Atlanta Technology Awards. Articles about Nour have appeared in The Wall Street Journal and The New York Times.

 

Recently, enterpriseleadership.org sat down with Nour to learn more about how IT professionals can apply some of his relationship economics methodologies. Here's what he had to say:

 

EL: Why should professionals, such as CIOs, be concerned about relationship economics?

 

DN: I recently spoke before 200 people at the National Association of State CIOs about the strategic value of social networking.  Of the 50 state CIOs in the room, the 40 who I spoke to told me that they had never thought about social networking as relationship economics.

 

Specifically, relationship economics is the art and science of relationships. It can help you, as an individual, as a team, or as an organization more efficiently and more proactively to identify, to build nurture, and to leverage relationships to get things done. Improving other people's lives provides the foundation for this process. It can yield a real economic outcome you can quantify. For example, on any given day at work, you could talk with 50 different people. You don't have the bandwidth to invest in all of your relationships equally. How do you prioritize which relationships you want to invest in?

 

EL: What are the different ways people approach social networking?

 

DN: I talk about three types of networkers: givers, takers, and investors. Givers do things out of altruism.  Takers reach out to you when they want something. For example, if a CIO is looking for a job, he or she will actively network to find influential people who can open doors. Once this CIO gets a job, you might never hear from this person again. If you hear from someone like this several years later, don't be afraid to call them on it by saying, 'When was the last time you called to see how I was doing?' The investor takes the time to cultivate a relationship. We call this relationship currency because you give your knowledge, your talents, your time, or your access to an influential resource.

 

Although many people might invest in a relationship, they face the challenge of how to identity, to measure, and to leverage about investments. Relationship economics provides the discipline process they need as a relationship investor.

 

You wouldn't pick a stock in a company because you liked the logo design.  Most people walk into a relationship blindly. They do very little due diligence of the relationship bank. They also do a terrible job leveraging those relationships to get things done.

 

EL: How can CIOs begin to nurture relationships with leaders in business units?

 

DN: I've written about the top 10 reasons why most networking doesn't work, and  what five relationship-centric mistakes most executives make. CIOs, like other professionals, need to realize that relationships aren't a standalone concept. Instead, relationships can enable things. Most relationship development doesn't work because it's haphazard and reactive. You don't go through the process of what's your purpose for doing this. You don't ask yourself these questions: What are my goals? What's my plan for nurturing, building, and investing in this relationship?

 

You have to first identify the purpose for your relationship-centric goals. Why are you trying to build relationships? For example, you might say: 'I need to improve the relationship with a divisional leader who is the biggest customer for IT.' Now you have a purpose.

 

EL: What questions should CIOs be asking themselves?

 

DN: When faced with a challenge, most CIOs ask the following questions: What do we need to do? How are we going to do it? What's the process?

 

On the other hand, they also need to ask about who they need, who they know, and how do they leverage both of their internal and external relationships to get things done. How do they go about doing this? They can start by identifying what some of those relationship-centric goals. They need to start identifying for what purpose, and for what goals -- as an individual, as a team and as an entire organization -- they need to nurture and to build those relationships.

 

We call these resources pivotal contacts, those individuals who can help you to accelerate and to achieve your goal. They've walked in your shoes, and might have experienced the pitfalls you might encounter. Many CIOs come into a new role or into a new project thinking they can reinvent the wheel. If you start by asking whom do I need as pivotal contacts, you have just saved yourself a lot of time, resources, and wasted cycles.

 

EL: Why do most professionals have a terrible time reaching out to people whom have played an important role in some aspect of their life?

 

DN: We operate under the premise that most people do a terrible job getting their arms around and analyzing their existing or past relationships. For example, you spent several years working with key executives at a Fortune 100 company. Why can't you use them as your own board of advisers? I'm still in touch with my college professors, and people at IBM I worked with 20 years ago. Most people make the big mistake of allowing those incredibly valuable relationships to fade.  Most people also do a terrible job of analyzing and measuring their relationship bank.

 

EL: Why do a few people benefit from professional organizations, while many others see them as a waste of time?

 

DN: Many professionals don't think about return on involvement. They miss the best asset in their portfolio of relationships. Diversity!  It has nothing to do with how many people you know. It has everything to do with how diverse your portfolio of relationships is.  If you keep hanging out with the same few people you've always known, that's about as far as you're going to get.

 

You can determine quality by business stature, rank, and influence. Some people call this influence map. You need to focus on constantly raising the bar on the business stature of the people you engage. This process is key to that relationship bank analysis.

 

Some people belong to several professional organizations, but they seldom show up for a meeting, or they show up when the program is just starting. If they showed up an hour before the event started, they would've had the chance to engage the audience that's there. Most people gather for two reasons: content and community. Ask yourself: Why am I going there? What am I going to get out of it? Who else is going to be there? How can I get the most out of this investment of time and effort? Most people show up, put on a badge, and then wonder why they aren't getting anything out of it.

 

EL: So how what can you do to get more out a professional membership or a professional venue?

 

DN: You need to pick fewer organizations, and get deeply involved with then. As a CIO, you can take a leadership role by getting your team involved on a subcommittee to research a particular topic. You need to do this without a hidden agenda. If you work hard, the spotlight will shine on you. The well-established people in the organization will thank you for your contribution. They will want to know more about you and, in turn, you will get to know them. An officer might even ask you to be on the organization's board of directors.

 

EL: What is your feeling about Web-based social networking?

 

DN: We researched 400 different social networking sites in nine different categories. Social networking technologies have the potential of defining the basic tenets of business-to-business interaction moving forward. For example, LinkedIn has 15 million members from 150 different industries. Some senior executives of Fortune 500 companies have profiles on LinkedIn.

 

At the turn of the 20th century, there were 200 auto makers in the U.S. E-social networking today faces a similar challenge of too many players with little value-added differentiation. Besides LinkedIn, you have Zoom Info, Spoke, JigSaw, and Visible Path. Some of these companies have clever niche applications or tools, but a tool doesn't make a platform and a platform doesn't make a company. Eventually, we'll see either a mass consolidation of them or their demise. Some of these companies were poor investments. Kleiner Perkins put a lot of money in to Visible Path. This company has had about four CEOs, and has changed business models several times. Venture capital firms can't continue to throw money at companies that don't have a viable revenue model.

 

EL: How do you feel about Second Life as a networking vehicle?

 

DN: This interesting one will allow people to collaborate. That's the real value of Second Life. The technology has moved from the gaming industry to the business use of building avatars and having an alter ego. Linden Labs, which runs Second Life, pulled the plug on its big moneymaking porno offering, and is now focusing on business users, such as IBM and Xerox. These companies want to leverage Second Life for things such as simulation-based training.  Members of Generation Y won't focus very well if they have to sit through a 14-page case study analysis. However, they will get involved in an online simulation. Armed with a library of business scenarios, you can change that simulation and put them in difficult situations, almost like what medical professionals so through in surgical simulations.

 

Author: Elizabeth M. Ferrarini - She is a technology writer from Boston, Massachusetts. Reach her at elizabethferrarini@yahoo.com.

| More
244 Views 0 Comments 0 References Permalink Tags: article, best_practices, networking, relationship_economics, second_life, social_networking

BernSchmitt.jpg

 

Marketing. Information Technology. Engineering. If companies truly want to succeed, then people from different disciplines within those organizations need to work together to develop competitive strategies. Bernd Schmitt, the Robert D. Calkins Professor of International Business at Columbia Business School, says they also need to become big, bold thinkers. Schmitt has called the concept Big Think, an innovative approach to thinking, creating business models, and marketing. Schmitt says, "Big Think enables business leaders to stay relevant, infuse their companies with fresh, revolutionary ideas, leaving competitors scrambling."

 

Schmitt's latest book, Big Think Strategy, outlines how companies such as MySpace, IBM, Apple, Whole Foods, and General Motors have benefited from Think Big strategies. Schmitt has either authored or co-authored seven books, including the acclaimed Experiential Marketing and Customer Experience Management. He has done consulting work for Eli Lilly, Volkswagen, Siemens, and Vodafone.

 

Recently, enterpriseleadership.org sat down with Professor Schmitt to learn more about how IT professionals can become Big Thinkers. Here is what he had to say:

 

EL: Can you briefly summarize the  differences between Small Think versus Big Think?

 

BS: Small think sets in when middle managers become very risk adverse. They use the same old procedures, checking everything with a step-by-step analytical approach. Before they can launch a new venture, they have to double check with their superiors, and they're afraid to do anything new and innovative.

 

On the other hand, Big Think is about visionary leadership, thinking out of the box, and taking risks. This leadership style has certain kinds of thinking, such as looking into the future, and doing things differently from what is happening currently in your industry. Big Think is also a behavioral style. You manage projects by focusing on making a major impact on the marketplace, and looking at where you want to take things in the future.

 

Many companies, which start with an entrepreneurial spirit often, get  stuck doing the same procedures repeatedly.

 

EL: What are some of  the Big Think strategy types?

 

BS: Big Think has four strategy types. With integration, you add seemingly incompatible concepts, proving they're really compatible. For example, amazon.com demonstrated it could offer great customer service without the need for a human touch. Opposition assumes a contrarian viewpoint. For example, Dove's advertising campaign for real beauty celebrates older women, not the 20-something perfect models. Essence takes the essential characteristic of a strategy to an extreme. For example, Wal-Mart uses it massive distribution system to keep driving down costs. Transcendence goes beyond the established boundaries. The Blackberry is an example of transcendence.

 

EL: Some companies say they that innovation is built into their culture, but some of these companies can't score more than one homerun. Why?

 

BS: The executive team communicates corporate culture, which can be key to innovation. However, this team has to keep getting the innovative message out, even after the company has a major breakthrough. Take Motorola's very successful Razr cell phone. It had a great product launch. On the other hand, what else is happening at Motorola?  Organizations that have one innovative success don't necessarily have Big Think cultures. Many of these organizations are lucky enough to have a very energetic team behind the innovation.

 

EL: How do you create a  Big Think culture?

 

BS: To create a corporate culture to sustain Big Think, organizations need to hire people from a diverse talent pool, to provide them with the right environment, and to set up teams and to provide them with challenging projects. Organizations need to stimulate these people mentally so they'll get excited about taking the projects forward.

 

I've worked with many siloed organizations. When I do a project on Big Think and innovation, I always set up cross-functional teams. Research shows that innovation can benefit from cross-functional teams.  However, most companies lock cross-functional teams in siloes. Government agencies know the benefit of using cross-functional teams or multidisciplinary teams for solving problems such as global warming.

 

EL: Can you provide an example  of the innovative ideas developed by a cross-functional team you set up?

 

BS: I've done many projects with Vodafone in Europe. We put together cross-functional teams of Vodafone people from IT and marketing. These teams started with a project WOW initiative that was suppose to create innovative ideas that could delight customers. One particular project focused on developing more innovative mobile phone services, but also providing more innovative treatment of customers in the call center, on the Web site, and in the stores.

 

For example, Vodafone in Portugal came up the pizza delivery concept of getting a new cell phone. The goal was to get a cell phone into a customer's hand within a half hour after they called in. With a GPS, the company could track where the customer is, and have a representative get on a motorbike and deliver the phone to the customer. The representative could explain the phone's feature to the customer, as well as to synchronize information from the customer's old telephone to the new one.

 

EL: Can you provide another example of a company that has  benefited from your Think Big strategy?

 

BS: Samsung is doing very well these days with its brand.  A few years, Samsung Electronic offered poor quality projects in the U.S. That company made a major change to improve the quality of its product. In fact, in some ratings Samsung has surpassed its key competitors, such as Sony, in innovative product design and quality.

 

Samsung has also focused more on the consumer experience rather than just their products and technologies. How did this happen? A few years ago, the chairman of Samsung set up cross-functional teams comprised of people from marketing, product design, and information technology. These teams went around the world studying how consumers in different parts of the world live, and what kinds of products they needed for their homes and their work. We've seen a dramatic success here. Samsung has aligned its new initiative, called creative management, with Big Think. Now that Samsung has an edge on its competitors, it has to figure out how it will stay ahead through continuous innovation.

 

EL: What affect does timing and marketplace trends  have on Big Think ideas?

 

BS: Big Thinking is not just about having this big idea, but you have to take it to the marketplace. Big Think ideas very often work best if they click with some trend that's happening in the current consumer environment.  Take the wellness trend, which has caused an explosion in spa services and in spa products, which have unusual ingredients no one heard about 10 years ago. If you want to come up with an innovative skincare product line or some new spa massage services, you have to do it fast. These trends come and go. Who knows if American consumers in five to 10 years will want to go to spas. You have to cut the bureaucracy and other things that are preventing bold ideas to come about.

 

EL: Can you  briefly summarize the differences between Small Think versus Big  Think?

 

BS: Small think sets in when middle managers become very risk adverse. They use the same old procedures, checking everything with a step-by-step analytical approach. Before they can launch a new venture, they have to double check with their superiors, and they're afraid to do anything new and innovative.

 

On the other hand, Big Think is about visionary leadership, thinking out of the box, and taking risks. This leadership style has certain kinds of thinking, such as looking into the future, and doing things differently from what is happening currently in your industry. Big Think is also a behavioral style. You manage projects by focusing on making a major impact on the marketplace, and looking at where you want to take things in the future.

 

Many companies, which start with an entrepreneurial spirit often, get  stuck doing the same procedures repeatedly.

 

EL: What are some of  the Big Think strategy types?

 

BS: Big Think has four strategy types. With integration, you add seemingly incompatible concepts, proving they're really compatible. For example, amazon.com demonstrated it could offer great customer service without the need for a human touch. Opposition assumes a contrarian viewpoint. For example, Dove's advertising campaign for real beauty celebrates older women, not the 20-something perfect models. Essence takes the essential characteristic of a strategy to an extreme. For example, Wal-Mart uses it massive distribution system to keep driving down costs. Transcendence goes beyond the established boundaries. The Blackberry is an example of transcendence.

 

EL: Some companies say they that innovation is built into their culture, but some of these companies can't score more than one homerun.  Why?
BS: The executive team communicates corporate culture, which can be key to innovation. However, this team has to keep getting the innovative message out, even after the company has a major breakthrough. Take Motorola's very successful Razr cell phone. It had a great product launch. On the other hand, what else is happening at Motorola?  Organizations that have one innovative success don't necessarily have Big Think cultures. Many of these organizations are lucky enough to have a very energetic team behind the innovation.

 

EL: How do you create a Big Think  culture?

 

BS: To create a corporate culture to sustain Big Think, organizations need to hire people from a diverse talent pool, to provide them with the right environment, and to set up teams and to provide them with challenging projects. Organizations need to stimulate these people mentally so they'll get excited about taking the projects forward.

 

I've worked with many siloed organizations. When I do a project on Big Think and innovation, I always set up cross-functional teams. Research shows that innovation can benefit from cross-functional teams.  However, most companies lock cross-functional teams in siloes. Government agencies know the benefit of using cross-functional teams or multidisciplinary teams for solving problems such as global warming.

 

EL: Can you provide an example of the  innovative ideas developed by a cross-functional team you set up?

 

BS: I've done many projects with Vodafone in Europe. We put together cross-functional teams of Vodafone people from IT and marketing. These teams started with a project WOW initiative that was suppose to create innovative ideas that could delight customers. One particular project focused on developing more innovative mobile phone services, but also providing more innovative treatment of customers in the call center, on the Web site, and in the stores.

 

For example, Vodafone in Portugal came up the pizza delivery concept of getting a new cell phone. The goal was to get a cell phone into a customer's hand within a half hour after they called in. With a GPS, the company could track where the customer is, and have a representative get on a motorbike and deliver the phone to the customer. The representative could explain the phone's feature to the customer, as well as to synchronize information from the customer's old telephone to the new one.

 

EL: Can you provide another example of a company that has  benefited from your Think Big strategy?

 

BS: Samsung is doing very well these days with its brand.  A few years, Samsung Electronic offered poor quality projects in the U.S. That company made a major change to improve the quality of its product. In fact, in some ratings Samsung has surpassed its key competitors, such as Sony, in innovative product design and quality.

 

Samsung has also focused more on the consumer experience rather than just their products and technologies. How did this happen? A few years ago, the chairman of Samsung set up cross-functional teams comprised of people from marketing, product design, and information technology. These teams went around the world studying how consumers in different parts of the world live, and what kinds of products they needed for their homes and their work. We've seen a dramatic success here. Samsung has aligned its new initiative, called creative management, with Big Think. Now that Samsung has an edge on its competitors, it has to figure out how it will stay ahead through continuous innovation.

 

EL: What affect does timing and marketplace trends  have on Big Think ideas?

 

BS: Big Thinking is not just about having this big idea, but you have to take it to the marketplace. Big Think ideas very often work best if they click with some trend that's happening in the current consumer environment.  Take the wellness trend, which has caused an explosion in spa services and in spa products, which have unusual ingredients no one heard about 10 years ago. If you want to come up with an innovative skincare product line or some new spa massage services, you have to do it fast. These trends come and go. Who knows if American consumers in five to 10 years will want to go to spas. You have to cut the bureaucracy and other things that are preventing bold ideas to come about.

 

EL: What  personal characteristics do people need to have or to develop if they want to be  successful Big Thinkers?

 

BS: The key thing is to create something that's exciting and new. When I work with companies, we always do creativity exercises. It's just not the analytical side you need to appeal to. Whenever I discuss what's required to get someone to be a Big Thinker, I mention having a lot of guts because many people might perceive your ideas as risky and want to kill them. If anything needs to be killed, it's those sacred organizational cows. You need to come up with alternative current processes. That takes guts. It also takes passion and perseverance to see a project completed. As a leader, you also need to expose yourself to many different things. Most company people are very narrow-minded and are only interested in certain things. They are experts at some things, but they don't often see the bigger picture. As individuals, they don't expose themselves to different things, such as sports, museums, or travel. When you're on a business trip, just don't sit in your hotel room. Try to see what's outside. Some creative ideas might emerge.

 

EL: What role can IT departments  play in innovation or enhancing a company's brand if  any?

 

BS: I've seen IT departments that have done a tremendous job of helping call centers better understand the needs of customers.  Call center representatives need to have at their fingertips all of the relevant customers information. The challenge is how do you turn a transactional approach into a true CRM. Most call center systems have nothing to do with building relationships, they are purely transactional.  Say a call center person has access to a database service that shows, not only when the customer bought the product, but also what concerns a customer had when he or she last called, and what suggestions that customer received. An integrated database system like this can help increase brand awareness because it provides a way to connect emotionally with customers.
What personal characteristics  do people need to have or to develop if they want to be successful Big  Thinkers?

 

The key thing is to create something that's exciting and new. When I work with companies, we always do creativity exercises. It's just not the analytical side you need to appeal to. Whenever I discuss what's required to get someone to be a Big Thinker, I mention having a lot of guts because many people might perceive your ideas as risky and want to kill them. If anything needs to be killed, it's those sacred organizational cows. You need to come up with alternative current processes. That takes guts. It also takes passion and perseverance to see a project completed. As a leader, you also need to expose yourself to many different things. Most company people are very narrow-minded and are only interested in certain things. They are experts at some things, but they don't often see the bigger picture. As individuals, they don't expose themselves to different things, such as sports, museums, or travel. When you're on a business trip, just don't sit in your hotel room. Try to see what's outside. Some creative ideas might emerge.

 

EL: What role can IT  departments play in innovation or enhancing a company's brand if  any?

 

BS: I've seen IT departments that have done a tremendous job of helping call centers better understand the needs of customers.  Call center representatives need to have at their fingertips all of the relevant customers information. The challenge is how do you turn a transactional approach into a true CRM. Most call center systems have nothing to do with building relationships, they are purely transactional.  Say a call center person has access to a database service that shows, not only when the customer bought the product, but also what concerns a customer had when he or she last called, and what suggestions that customer received. An integrated database system like this can help increase brand awareness because it provides a way to connect emotionally with customers.

 

Author: Elizabeth M. Ferrarini - She is a technology writer  from Boston, Massachusetts. Reach her at elizabethferrarini@yahoo.com.

| More
167 Views 0 Comments 0 References Permalink Tags: article, creativity, cross-functional_teams, innovation, strategy

ZackHicks.jpg

 

If you want to know why people buy Toyota, just ask someone who drives one. Some people have put as many as 300,000 miles of their vehicles. That emphasis on quality comes through in every commercial about Toyota. However, quality resonates through just about every function, especially IT, at a Toyota company. But this hasn't always been the case. In 2002, executives at Toyota Motors Sales, USA, Inc. complained about how IT was unresponsive, and about where all of the money spent on IT projects went. Barbra Cooper, the CIO, undertook a massive restructuring of IT to better align strategically to better align with the needs of the business units and to better align with the company's culture of quality and continuous improvement.

 

Recently, enterpriseleadership.org sat down with Zackery Hicks, a corporate manager from the Office of the CIO at Toyota Motor Sales, USA to talk about how IT meets project goals, innovates, maintains quality, and develops talent. Here's what he had to say:

 

EL: Can you provide an overview of your IT organization?

 

ZH: Barbra Cooper, our CIO, also oversees the University of Toyota, which is a global responsibility. Our IT organization has a federated model, consisting of about 400 employees. The office of the CIO oversees the transparency, governance, and the business enablement. We have aligned a divisional information officer or DIO with each of our business units. Each DIO has a staff of direct IT reports. Each DIO sits with his/her business line and attends that business unit's staff meetings. At review time and throughout the year, the business executives provide feedback on DIO performance to the CIOs. DIOs have a dotted line to their divisional executives.

 

Within my domain, I have IT strategy, finance, governance, resource management, and vendor management. I also have security, privacy and compliance.

 

EL: Is that structure a model for all of IT within Toyota?

 

ZH: For some divisions of Toyota, IT has the same structure as us. The manufacturing divisions have a flatter IT structure than ours because of their
specialized business needs.

EL: Did Barbara Cooper develop this structure for the IT organization?

 

ZH: She did. Barbara likes to say she called the police on herself. Before joining Toyota, she has been a change agent CIO, transforming new companies and then moving on. Her longest tenure as a CIO has been at Toyota. Several years ago, she felt that it was time to transform IT here because people perceived IT as more of an order taker. Cooper wanted us to be thought of as a respected strategic partner. She took us on the journey to achieve this goal.

 

EL: Where does the Toyota Motor Sales IT organization fit into the global Toyota IT?

 

ZH: We are a separate company from Toyota Motor Corp in Japan. However, all the supply chains interconnect with each other. In fact, all of our systems connect with those of our other affiliated companies. We have
a close relationship with the other IT organizations within Toyota.

 

EL: Can you describe the governance structure by which the DIOs operate?

 

ZH: The Office of the CIO facilitates the executive steering committee. We have many project portfolios recommended by each division for committee approval and for provisioning.  Each division and each DIO has his/her own local governance. You can liken it to state and federal government.

 

We decided to empower DIOs with all of the resources needed to meet their business units' needs.  We did this because we didn't want DIOs turning into relationship managers.  Furthermore, we wanted them to strive to be successful. As a result, we empower them to respond quickly to their evolving business units' needs. We have a threshold for what they can decide
locally.  Beyond that local approval level, they have to rise up to enterprise governance.

 

EL: Do the DIOs have to reach project objectives before funds are released?

 

ZH: We have a business case for each project. We look at the ROI and the total cost of ownership. We also want to have a portfolio view so it isn't just only based on ROI. Some projects that might help us with innovation or help us in our continual quest for better quality might have a lower threshold. In the overall picture of the company, these projects have value. We take more of a portfolio view, but we absolutely do look at securing a return. In the Toyota Way of Plan-Do-Check-Act, we ask each project team to come back after completion to verify whether or not the project reached its objectives.

 

EL: Can you describe the metrics or methodology the business units can judge the success of IT projects?

 

ZH: The business case at the initial start states these objectives. At the beginning of the year, we do an annual plan. We agree upon what the enterprise goals are going to be. What does each DIO or direct report have in common with the things we agreed upon? What are our targets? What things are going to be done locally? What are the local plans that we are going to achieve that year? The annual plan must address all of these questions.

 

By the time the business case comes forward, we already have awareness on what projects we can expect. We do have funding gates at appropriate phases of the project. Before we begin construction, we look to have a completed ROI analysis and a full cost of ownership for a five-year plan. We want ideas to get off the ground. We make it very easy for the different
business sponsors who have ideas for something new. We'll fund the idea, give the team a pre-determined amount of time to go off and think about the idea, and to vent the idea out with IT and any other affected groups to see if the idea has some legs. If it does and the team comes back, then we'll give them more seed money to get through high level requirements. We continue down this path before they get to construction. We want to encourage good ideas that help the business. We also want to limit our exposure by investing in the wrong things. Before we give them money to begin construction, we want to make sure all of the risks and the returns are vented out.

 

EL: Toyota is known for being a leader in sustainable innovation and breakthrough innovation. Can you give me one or two examples of how IT has contributed to innovation?

 

ZH: We're proud of our dealer extranet. Two disparate systems used to burden most of our dealerships. They used to enter their factory order requests in with their factory system and then run their office via their dealer management system. The interface we created enables our dealerships to work on either the factory system or the dealer management system without
ever rekeying any input. A vehicle entered as sold in the factory system would automatically update their inventory systems as purchased on their own. This innovation tore down the silos between the automation that existed. The extranet provided the dealerships with more flexibility. They now could see the vehicles to them in their pipeline, and can trade with other dealerships before the vehicle arrive to the dealership. This capability gives dealers the ability to get the right car, to the right place, and at the right time for the right customer.

 

Quality is another aspect of innovation for us. It's part of our focus on and part of our culture. Quality shouldn't be limited to our vehicles. Our systems should also have that quality. We've been innovating by providing our engineers, regardless of where they are in the world, the ability to view any part of a vehicle that is not performing as designed. Our Toyota dealerships have this capability for servicing vehicles.

 

EL: What quality practices are you using in IT?

 

ZH: Toyota is Lean. We have our own culture on Lean thinking and continuous improvement. Cooper made them a big priority when she reorganized IT. We wanted to better align IT with the Toyota culture. Our mantra says that we're not a public corporate IT shop; we're a corporate in-house IT department which knows what our business wants and mirror that. We needed to move upstream and to understand our business better. We achieved this posture through Lean thinking and the continuous improvement or Kaizen. We absolutely incorporate these quality practices in everything we do in IT.

EL: How does IT meet the objectives of the Toyota Production System?

 

ZH: We're the sales and manufacturing arm of that. IT uses the same principles used in manufacturing. The methodology is the same. You can't see everything that IT does. On the other hand, if you walk by a vehicle assembly line, you can observe how much wasted time is expended. We mirror our production system by using dashboard and process documentation to visualize and to enable people to see what's doing on in it and to improve upon it. This visualization is all part of our continuous improvement.

 

EL: What types of IT career development programs do?

 

ZH: At my previous companies, you were labeled either an IT person or a business person. At Toyota, you have opportunity rotate through different areas of the business.  I started at Toyota in corporate services. Because I had IT experience, I had the opportunity to move into IT. However, people have to demonstrate the talent to move to another functional area, as well as to have the desire to do so.

 

EL: Is there a formal leadership program at Toyota?

 

ZH: It's based on different levels. Our University of Toyota functions as a center for dealers and for our employees to learn business skills, communication skills, to uplift the organization's abilities, and to prepare for the future. This center is also open to IT people. In addition, while working with the University of Toyota, we developed our own career path within IT based on the changes occurring in this industry. In the 1980s, a good programmer could count on becoming a manager. Today, a lot of programming happens offshore. An IT manager today needs to oversee relationships with disparate vendors, and a disparate workforce across the globe. 

EL: Can you describe the performance goals set for senior IT people?

 

ZH: We focus a lot on achieving our goals by building employee performance incentives into our plans. We establish goals at the beginning of each year.
Throughout the year, we make sure we honor these goals, unless business conditions change. It's easy to get distracted because of all the complexity which comes with IT. Having objectives, having goals, and tracking our performance of those goals becomes important for keeping everyone on track.

 

The Office of the CIO has been successful in managing not only the day-to-day operations of IT, but enabling the CIO to have optimal business engagements and worry less about tactical part of IT.

 

EL: How have you handled the execution of IT strategy?

 

ZH: We put the portfolio of our current applications on one axis. On another axis, we looked at what business conditions are likely to occur. We wanted to see what would happen at the intersection of these two things. What would happen to our systems if we need to support more or less dealerships? Would our systems support the increasing variation of our vehicles? What affect does business complexity have on our systems? This process helped us to have a better dialogue with our business customers. We were able to go upstream by our increased ability to have a dialogue about changing business conditions and the potential impact of our application portfolio. Instead of being an order taker, we could anticipate if we needed to invest in new systems. This awareness helped us more in strategic planning.

 

Through the Office of the CIO we ensure that these potential projects or projects that support the business strategy rise to the top and get the needed funding, and get all of the executive support they need. We make sure they are tracked monthly through that visualization. We want everyone to have the same understanding of what is going on with the projects, to be able to help the projects as they are coming off the tracks, and to get projects back on track based on early warning signs.

 

EL: Can you describe some of your IT innovation programs?

 

ZH: We have several formal programs around innovation.  In fact, one of our top goals for 2006 and 2007 included innovation. I mentioned our annual planning process helps keep our associates focused on those areas where we want to make progress. Innovation was an area that's taking center state in our annual plans. We don't care if the submitted idea was actually carried out. We're more interested in how many ideas each executive brings forward from their team. We want to provide a clear path for any idea to rise to the top. We also have some local groups compete similar to a science fair. Their ideas don't have to be about Toyota per se.  Perhaps a submitted idea might be the muse for another associate in how it could benefit Toyota. We don't want to limit innovation. We hope to bring in some ideas that could drive some foothold here at Toyota. Each quarter we give out awards for innovation and continuous improvement. In fact, in 2007, IT allocated 100 percent of its continuous improvement fund to innovative ideas.

 

Note: Since this interview took place, Zack Hicks is now corporate manager of administrative services.

--

Additional Reading - Sponsor Links:
Managing the Business of IT: Maximizing the Power of Service Resource Planning, the Next Step in Business Service Management
Understanding ITIL® Service Portfolio Management and the Service Catalog


Author: Elizabeth M. Ferrarini - She is a technology writer from Boston, Massachusetts. Reach her at elizabethferrarini@yahoo.com.

| More
303 Views 0 Comments 0 References Permalink Tags: article, career_development, governance, innovation, strategy, transformation